Software Development

Optiml

11-50

Switzerland

**About Optiml**

Optiml is revolutionizing real estate with our Real Estate Decision Intelligence (REDI) software—a new category of AI-powered technology that helps decarbonize buildings while optimizing asset & portfolio performance.

Since our launch in April 2024, we have been scaling across Europe and the US, receiving significant industry recognition and winning three major PropTech awards, including:  
🏆 2024 ULI Europe PropTech of the Year  
🏆 2024 ZIA PropTech of the Year

We are backed by $6M in pre-seed funding from top-tier US and EU funds, including Innovation Endeavors (the fund of former Google CEO Eric Schmidt), Planet A, BitStone, and Kompas.

**Job motivation**

We are seeking a motivated, independent, and detail-oriented Executive Assistant (Admin / Support) with Accounting background to support our growing ETH Zurich Spin-off. You’ll play a pivotal role in assuring that our company functions as well as our innovative product.

You’d be excited to work in a dynamic, friendly, fast-growing startup. You speak & write in German and English on a professional level. You bring a systems- and process-oriented mindset, excellent organizational skills, and good time management. You want to take responsibility for office operations and accounting, plus a few ad-hoc tasks (e.g. travel coordination, team event organization) that may change on a weekly basis. Your superpower is that you tame the chaos, because you live & breathe structure and never lose the overview. Sounds like you? Read on…

## Tasks


**Accounting & Administration (main responsibility)**

*   Accounting tasks, including booking of bills /invoices, payments to suppliers, monitoring and reconciliation of bank accounts, expense management, recording and control of cash flows and payments in Xero, etc. → all of this required for the countries of Switzerland, EU countries (e.g. Germany), United Kingdom, and the US
*   Overseeing the day-to-day operations of Optiml to ensure efficiency in all administrative processes including office management, mail services, HR Admin, coordination with service providers
*   Data management, e.g. of the company's customer relation management databases in Hubspot
*   Support in reporting, in the preparation of board and management documents and briefings, coordination of stakeholders, also internationally  


**Executive assistance (ad-hoc)**

*   Providing personal support to Founders & senior team such as supporting to managing calendars, scheduling appointments and organizing meetings
*   Supporting in organizing travel arrangements, including booking flights, accommodation and transportation
*   Planning and coordinating events and social occasions for Optiml team

## Requirements

*   Professional competence: Accounting background & sound knowledge in the field of business administration (ideally with Xero)
*   Organization and Time Management: Strong organization and time management skills, proven track record of managing multiple responsibilities and delivering high quality results
*   Communication: Excellent communication and interpersonal skills, especially communicating effectively with various stakeholders in English and German preferred
*   Discretion and Confidentiality: High level of discretion and ability to handle sensitive information confidentially
*   Problem solving: Independent, detail-oriented way of thinking and working; ability to solve challenges quickly and effectively
*   Swiss or EU citizenship (unfortunately due to size, we can’t support non-EU)

## Benefits

*   Direct impact on sustainability, in an innovative startup from the early days
*   Fully remote and hybrid options feasible
*   Flexible working hours on an hourly contract (20-40%, potential to ramp up over time) to accommodate your schedule

Employee

Professional / Experienced

<p><strong>About Optiml</strong></p>
<p>Optiml is revolutionizing real estate with our Real Estate Decision Intelligence (REDI) software—a new category of AI-powered technology that helps decarbonize buildings while optimizing asset &amp; portfolio performance.</p>
<p>Since our launch in April 2024, we have been scaling across Europe and the US, receiving significant industry recognition and winning three major PropTech awards, including:<br>🏆 2024 ULI Europe PropTech of the Year<br>🏆 2024 ZIA PropTech of the Year</p>
<p>We are backed by $6M in pre-seed funding from top-tier US and EU funds, including Innovation Endeavors (the fund of former Google CEO Eric Schmidt), Planet A, BitStone, and Kompas.</p>
<p><strong>Job motivation</strong></p>
<p>We are seeking a motivated, independent, and detail-oriented Executive Assistant (Admin / Support) with Accounting background to support our growing ETH Zurich Spin-off. You’ll play a pivotal role in assuring that our company functions as well as our innovative product.</p>
<p>You’d be excited to work in a dynamic, friendly, fast-growing startup. You speak &amp; write in German and English on a professional level. You bring a systems- and process-oriented mindset, excellent organizational skills, and good time management. You want to take responsibility for office operations and accounting, plus a few ad-hoc tasks (e.g. travel coordination, team event organization) that may change on a weekly basis. Your superpower is that you tame the chaos, because you live &amp; breathe structure and never lose the overview. Sounds like you? Read on…</p>
<h2 id="tasks">Tasks</h2>
<p><strong>Accounting &amp; Administration (main responsibility)</strong></p>
<ul>
<li>Accounting tasks, including booking of bills /invoices, payments to suppliers, monitoring and reconciliation of bank accounts, expense management, recording and control of cash flows and payments in Xero, etc. → all of this required for the countries of Switzerland, EU countries (e.g. Germany), United Kingdom, and the US</li>
<li>Overseeing the day-to-day operations of Optiml to ensure efficiency in all administrative processes including office management, mail services, HR Admin, coordination with service providers</li>
<li>Data management, e.g. of the company&#39;s customer relation management databases in Hubspot</li>
<li>Support in reporting, in the preparation of board and management documents and briefings, coordination of stakeholders, also internationally</li>
</ul>
<p><strong>Executive assistance (ad-hoc)</strong></p>
<ul>
<li>Providing personal support to Founders &amp; senior team such as supporting to managing calendars, scheduling appointments and organizing meetings</li>
<li>Supporting in organizing travel arrangements, including booking flights, accommodation and transportation</li>
<li>Planning and coordinating events and social occasions for Optiml team</li>
</ul>
<h2 id="requirements">Requirements</h2>
<ul>
<li>Professional competence: Accounting background &amp; sound knowledge in the field of business administration (ideally with Xero)</li>
<li>Organization and Time Management: Strong organization and time management skills, proven track record of managing multiple responsibilities and delivering high quality results</li>
<li>Communication: Excellent communication and interpersonal skills, especially communicating effectively with various stakeholders in English and German preferred</li>
<li>Discretion and Confidentiality: High level of discretion and ability to handle sensitive information confidentially</li>
<li>Problem solving: Independent, detail-oriented way of thinking and working; ability to solve challenges quickly and effectively</li>
<li>Swiss or EU citizenship (unfortunately due to size, we can’t support non-EU)</li>
</ul>
<h2 id="benefits">Benefits</h2>
<ul>
<li>Direct impact on sustainability, in an innovative startup from the early days</li>
<li>Fully remote and hybrid options feasible</li>
<li>Flexible working hours on an hourly contract (20-40%, potential to ramp up over time) to accommodate your schedule</li>
</ul>


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