Operations Manager & Executive Assistant (50%-80%)

Lightly AG is an ETH and HSG spin-off pioneering in machine learning and computer vision. Backed by Y Combinator and top-tier investors, our technology is used by global leaders in autonomous driving, medical imaging, and visual inspection.

With a small but mighty team in Zurich, we’re looking for a proactive and versatile Operations Manager & Executive Assistant to help us scale efficiently and keep our operations humming.

This role is ideal for an ambitious business student, a startup-savvy EA, or a seasoned operations professional seeking a dynamic part-time role with real impact. You’ll support our co-founders and leadership team directly while keeping our Zurich HQ running smoothly.

In this role, you will:

• Office & Facilities Management: Ensure the Zurich office runs like clockwork—managing supplies, coordinating with vendors, and maintaining a comfortable and productive workspace.
• Executive & Administrative Support: Assist the CEO and other C-levels with calendar management, travel bookings, email support, and preparation of internal or external documentation.
• Finance & HR Ops: Help manage invoices, reimbursements, payroll coordination, and internal reporting. You’ll also assist with hiring, onboarding, and employee paperwork.
• Event & Travel Coordination: Organize company events, conferences, team retreats, and executive travel—local and international.
• Process Optimization: Identify and implement opportunities to streamline and scale administrative processes.
• Cross-Team Support: Jump in wherever needed—from legal documentation to sales operations support and logistics for our interns and engineering team.

You’re a strong candidate if you:

• Have 3–4 years of work experience in office management, executive assistance, HR ops, or finance admin—or are a highly organized professional with a sharp sense of ownership.
• Are fluent in English. German is a plus.
• Have top-notch organizational skills and can juggle multiple priorities without dropping the ball.
• Thrive in dynamic, ambiguous environments and love figuring things out.
• Are comfortable using digital tools like Google Workspace, Slack, Notion, Bexio and possibly Hubspot or are willing to learn them.
• Are available for at least 50% (ideally 60%) and can be present in the Zurich office several days per week. If the collaboration works well, the role can grow into a 80%-100% position long-term.

💡 Don’t meet every single requirement? That’s okay!

At Lightly, we believe in potential, growth, and learning. If you're excited about the role and think you could be a great fit, we encourage you to apply—even if your experience doesn’t match the job description 100%.

• A front-row seat to how a YC-backed deep tech company is built
• Direct exposure to the inner workings of startup leadership
• Flexible working hours and the ability to shape your role over time
• A modern, central office in Zürich near HB and the possibility to work from home.
• Company retreats, offsites, and team events
• Competitive compensation tailored to experience and scope of work

Send us your CV and a short note about why this role excites you. If you’ve handled similar tasks before, we’d love to hear specific examples.

We look forward to hearing from you!