Technology, Information and Internet

Lightly AG

11-50

Co-Founder

Switzerland

**Lightly AG** is an ETH and HSG spin-off pioneering in machine learning and computer vision. Backed by Y Combinator and top-tier investors, our technology is used by global leaders in autonomous driving, medical imaging, and visual inspection.

With a small but mighty team in Zurich, we’re looking for a proactive and versatile **Operations Manager & Executive Assistant** to help us scale efficiently and keep our operations humming.

This role is ideal for an ambitious business student, a startup-savvy EA, or a seasoned operations professional seeking a dynamic part-time role with real impact. You’ll support our co-founders and leadership team directly while keeping our Zurich HQ running smoothly.

## Tasks

In this role, you will:

*   **Office & Facilities Management:** Ensure the Zurich office runs like clockwork—managing supplies, coordinating with vendors, and maintaining a comfortable and productive workspace.
*   **Executive & Administrative Support:** Assist the CEO and other C-levels with calendar management, travel bookings, email support, and preparation of internal or external documentation.
*   **Finance & HR Ops:** Help manage invoices, reimbursements, payroll coordination, and internal reporting. You’ll also assist with hiring, onboarding, and employee paperwork.
*   **Event & Travel Coordination:** Organize company events, conferences, team retreats, and executive travel—local and international.
*   **Process Optimization:** Identify and implement opportunities to streamline and scale administrative processes.
*   **Cross-Team Support:** Jump in wherever needed—from legal documentation to sales operations support and logistics for our interns and engineering team.

## Requirements

You’re a strong candidate if you:

*   Have 3–4 years of work experience in office management, executive assistance, HR ops, or finance admin—or are a highly organized professional with a sharp sense of ownership.
*   Are fluent in English. German is a plus.
*   Have top-notch organizational skills and can juggle multiple priorities without dropping the ball.
*   Thrive in dynamic, ambiguous environments and love figuring things out.
*   Are comfortable using digital tools like Google Workspace, Slack, Notion, Bexio and possibly Hubspot or are willing to learn them.
*   Are available for at least 50% (ideally 60%) and can be present in the Zurich office several days per week. If the collaboration works well, the role can grow into a 80%-100% position long-term. 

💡 **Don’t meet every single requirement?** That’s okay!

At Lightly, we believe in potential, growth, and learning. If you're excited about the role and think you could be a great fit, we encourage you to apply—even if your experience doesn’t match the job description 100%.

## Benefits

*   A front-row seat to how a YC-backed deep tech company is built
*   Direct exposure to the inner workings of startup leadership
*   Flexible working hours and the ability to shape your role over time
*   A modern, central office in Zürich near HB and the possibility to work from home.
*   Company retreats, offsites, and team events
*   Competitive compensation tailored to experience and scope of work

Send us your **CV and a short note** about why this role excites you. If you’ve handled similar tasks before, we’d love to hear specific examples.

We look forward to hearing from you!

Employee

Professional / Experienced

Lightly AG is an ETH and HSG spin-off pioneering in machine learning and computer vision. Backed by Y Combinator and top-tier investors, our technology is used by global leaders in autonomous driving, medical imaging, and visual inspection.
With a small but mighty team in Zurich, we’re looking for a proactive and versatile Operations Manager &amp; Executive Assistant to help us scale efficiently and keep our operations humming.
This role is ideal for an ambitious business student, a startup-savvy EA, or a seasoned operations professional seeking a dynamic part-time role with real impact. You’ll support our co-founders and leadership team directly while keeping our Zurich HQ running smoothly.
<h2 id="tasks">Tasks</h2>
In this role, you will:
<ul>
<li>Office &amp; Facilities Management: Ensure the Zurich office runs like clockwork—managing supplies, coordinating with vendors, and maintaining a comfortable and productive workspace.</li>
<li>Executive &amp; Administrative Support: Assist the CEO and other C-levels with calendar management, travel bookings, email support, and preparation of internal or external documentation.</li>
<li>Finance &amp; HR Ops: Help manage invoices, reimbursements, payroll coordination, and internal reporting. You’ll also assist with hiring, onboarding, and employee paperwork.</li>
<li>Event &amp; Travel Coordination: Organize company events, conferences, team retreats, and executive travel—local and international.</li>
<li>Process Optimization: Identify and implement opportunities to streamline and scale administrative processes.</li>
<li>Cross-Team Support: Jump in wherever needed—from legal documentation to sales operations support and logistics for our interns and engineering team.</li>
</ul>
<h2 id="requirements">Requirements</h2>
You’re a strong candidate if you:
<ul>
<li>Have 3–4 years of work experience in office management, executive assistance, HR ops, or finance admin—or are a highly organized professional with a sharp sense of ownership.</li>
<li>Are fluent in English. German is a plus.</li>
<li>Have top-notch organizational skills and can juggle multiple priorities without dropping the ball.</li>
<li>Thrive in dynamic, ambiguous environments and love figuring things out.</li>
<li>Are comfortable using digital tools like Google Workspace, Slack, Notion, Bexio and possibly Hubspot or are willing to learn them.</li>
<li>Are available for at least 50% (ideally 60%) and can be present in the Zurich office several days per week. If the collaboration works well, the role can grow into a 80%-100% position long-term.</li>
</ul>
💡 Don’t meet every single requirement? That’s okay!
At Lightly, we believe in potential, growth, and learning. If you&#39;re excited about the role and think you could be a great fit, we encourage you to apply—even if your experience doesn’t match the job description 100%.
<h2 id="benefits">Benefits</h2>
<ul>
<li>A front-row seat to how a YC-backed deep tech company is built</li>
<li>Direct exposure to the inner workings of startup leadership</li>
<li>Flexible working hours and the ability to shape your role over time</li>
<li>A modern, central office in Zürich near HB and the possibility to work from home.</li>
<li>Company retreats, offsites, and team events</li>
<li>Competitive compensation tailored to experience and scope of work</li>
</ul>
Send us your CV and a short note about why this role excites you. If you’ve handled similar tasks before, we’d love to hear specific examples.
We look forward to hearing from you!

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