Congress and Events Assistant

Would you like to take part in the organisation of the largest European Congress of Psychiatry? The European Psychiatric Association is looking for its future Congress and Events Assistant!

The European Psychiatric Association (EPA) is the largest international association of psychiatrists in Europe, with active members in 88 countries. It brings together leading experts covering the interests of psychiatrists in academic and clinical settings. The EPA deals with psychiatry and its specialized disciplines, focuses on improving care for people with mental disorders, and developing professional excellence. The EPA represents individual members, as well as 46 national psychiatric associations across Europe. Its main activity is the organisation of scientific events, in particular the European Congress of Psychiatry once a year in a European city.

Why join us?

• An international and multicultural environment, at the heart of Europe-wide projects with a meaningful mission: to promote mental health and support the psychiatric community across Europe.
• A dynamic and collaborative team, driven by strong human values.

Your role: In collaboration with the Congress team, you will actively participate in the organisation of the EPA annual Congress, particularly in the development of the scientific programme, and support different Congress aspects and activities as well as the promotion of the Congress. Additionally, you will assist the Project Managers of the various EPA Committees in the organisation of meetings and webinars throughout the year. The role also includes administrative and general coordination tasks, which may evolve in line with the Association's priorities and projects.

European Congress of Psychiatry

· General missions:

• Prior to the Congress: participation in the organisation of the Congress according to the deadlines and quality expectations set
• Ensure effective collaboration with the Professional Congress Organiser (PCO) through regular attendance at bi-weekly meetings, close monitoring of the work timeline, and consistent day-to-day liaison.
• Operational support for the opening ceremony of the Congress
• Follow up on logistical requirements for various meetings organised during the Congress, in coordination with the PCO.
• During the Congress: support to the Congress team, assistance with internal EPA meetings and presence at the EPA booth onsite
• Track and regularly update records relating to decision-making, guidelines, and procedures

· Scientific Programme

• Assist in managing the submission, review and selection process of scientific content, such as session proposals and abstracts
• Testing of submission and review systems provided by the PCO
• Management of invitations for speakers and session chairs (sending, follow-up of responses, reminders)
• Provide support in managing updates or potential replacements to the Scientific Programme, based on input from EPA leadership.

· Promotion of the Congress

• Provide Congress-related content for the monthly EPA newsletter.
• Liaise with the Congress Marketing service provider for all Congress related content (Social Media posts, mailers etc) and review materials as needed.
• Update the website and monitor social media platforms in coordination with the Marketing & Communications Officer.

Organisation of meetings and webinars:

• Logistics (on-site assistance if necessary)
• Follow-up with participants (and the PCO where applicable) on all practical aspects
• Preparation and distribution of agendas and supporting documents, note-taking and drafting of minutes

Collaboration and teamwork

• Contribute to several ongoing cross-cutting EPA projects
• Daily interactions with the Executive Director and other team members to ensure smooth internal communication and effective work planning at all levels

• Diploma (BAC+2/BAC+3) in bilingual secretarial work, management assistance, event management, international hospitality, foreign languages or related disciplines
• Minimum 2 years of experience in these disciplines
• Excellent command of written and oral English (essential)
• Strong organisational skills (project management mindset): ability to manage multiple tasks, prioritize and work under tight deadlines and pressure
• Great attention to detail

• Permanent contract, full-time, based in Strasbourg with up to 2 days of teleworking/week possible after 3 months.
• Occasional travel within Europe, sometimes at the weekends.
• Remuneration and benefits according to profile and experience.

Interviews will begin on 21 July 2025 and end on 1 August 2025 and will take place in person in Strasbourg

How to apply?

Send your CV and cover letter in ENGLISH by 23:59 CET on 14 July 2025 specifying:

• Your availability
• Your salary expectations

Do you recognize yourself in this mission? Join us!