Immigration and Work Documentation Specialist

Department: Human Resources

Location: Bucharest, Romania

Employment Type: Full-time, on-site

Contract: B2B

• Manage work permits for permanent employees, including obtaining and renewals in line with current legislation.
• Coordinate secondment permits, ensuring compliance for employees working in other locations or countries.
• Provide support for EU and non-EU employees on work permits, residence permits, and related legal matters.
• Oversee the collection of required documents for immigration processes.
• Prepare and submit documentation for registering foreign employees with authorities (electronic and physical).
• Ensure appropriate permits, visas, and residence documents, including extensions for staying in Romania.
• Schedule appointments with authorities for document processing.
• Maintain and update databases related to permits and documentation.
• Manage relationships with external service providers.
• Liaise with authorities and collaborate with state agencies, translation offices, and notaries.
• Work closely with internal departments involved in securing employment rights.

• Higher education in Law, Human Resources, or a relevant field.
• Minimum of 1 year of experience in managing work permits and immigration.
• Knowledge of labor legislation and immigration requirements for EU and non-EU citizens.
• Excellent communication and organizational skills, attention to detail, and the ability to work under pressure.
• Fluency in English; knowledge of other languages is an advantage.